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Terms & Conditions
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13. Governing Laws. These Terms and Conditions shall be governed by the laws of the province of Ontario and the federal laws of Canada, applicable therein, and you agree to be bound by the laws of these jurisdictions.
With the emergence of multiple competitive marketplaces in Canada, Hampton Securities Limited (“Hampton”) prepared this policy to inform its clients of the conditions and activities that could affect them in this trading environment.
Hampton has partnered with IRESS Financial Services Software using their trading software to route equity orders across multiple markets, monitor and manage risk, access end-to-end multi-asset trading support, and deliver better performance. IRESS best market router (BMR) is designed to ensure order protection rules have been protected and New Plain Language, IIROC Rule 3100- Part C on best execution policies have been preserved.
For clients who do not have access to the online Best Execution public disclosure statement, a hardcopy version is available upon request. All clients who request a hardcopy version, will be placed on a distribution list and will receive updates to this Best Execution public disclosure statement within 90 days of the update.
Best Execution: Obtaining the most advantageous execution terms reasonably available under the circumstances.
Best Execution Obligation: A Dealer Member’s policies and procedures must specifically address achieving best execution for client orders
Over The Counter (OTC) Securities: Securities traded through a dealer network rather than through a centralized formal exchange.
Foreign Exchange-Traded Security: Security listed on a foreign organized regulated market.
Foreign Organized Regulated Market (FORM): Market outside of Canada which is an exchange, quotation or trade reporting system, alternative trading system or similar facility recognized by or registered with a securities regulatory authority that is an ordinary member of the International Organization of Securities Commissions.
Order Protection Rule (OPR): The Order Protection Rule requires marketplaces to establish, maintain and ensure compliance with written policies and procedures reasonably designed to prevent inferior- priced orders from “trading through”, or executing before, immediately accessible, visible, better- priced limit orders.
Protected Marketplaces: Marketplaces that will display orders that are considered “protected orders” pursuant to the OPR.
Smart Order Router (SOR): Software to optimize execution by using advanced routing rules and algorithms when directing orders to multiple marketplaces.
Speed Bump: Systematic order processing delay.
Unprotected Marketplaces: Marketplaces not displaying protected orders.
Hampton Securities Ltd. (HSL) is committed to using all reasonable efforts to ensure that clients achieve Best Execution of their orders in respect to all securities, including listed securities, foreign- exchange traded securities and transactions in OTC securities. At HSL, our main endeavor is to constantly strive to achieve Best Execution for all clients, while providing consistent liquidity to all Canadian marketplaces.
HSL Best Execution Policy (the “Policy”) applies to all divisions under Hampton Securities Ltd. Canada.
• Outlines the process designed to achieve Best Execution for all clients
• Explains how HSL follows the instructions of the client
• Explains the process for taking into account order and trade information from all appropriate marketplaces and FORM
• Describes how HSL evaluates whether Best Execution was obtained from an overall perspective
This Policy is also intended to meet Best Execution requirements under the following, but not limited to:
• Rules of Bourse de Montréal, Article 7.3 – Best Execution Required
• FINRA Rule 5310 - Best Execution and Inter-positioning
• FINRA Rule 2121 - Fair Prices and Commissions
Best Execution represents the obligation on marketplace participants to diligently pursue the execution of each client order on the most advantageous execution terms reasonably available under prevailing market conditions at the time of execution. Best Execution includes but is not limited to the best price available at the time of execution. It also includes optimizing liquidity, minimizing order signaling effects, speed and certainty of execution
• Price of the security,
• Speed of execution of the client order,
• Certainty of execution of the client order, and
• Overall cost of the transaction when costs are passed on to clients.
• Prices and volumes of the last sale and previous trades
• Prevailing market conditions at the time of execution
• Direction of the market for the security
• Posted size on the bid and offer
• Size of the spread
• Liquidity of the security
• Execution quality over the order duration, determines the price at which the order was executed relative to the time of entry and average execution price over the time in which the order was actively traded in the market
• Client instructions when received, are always considered and will execute the order in accordance with those instructions, so far as reasonably possible
• Considerations taken into account when determining appropriate routing strategies for client orders,
• Considerations for fair pricing of Opening Orders when determining where to enter an Opening Order,
• Considerations when not all Marketplaces are open and available for trading,
• How order and trade information from all appropriate Marketplaces, including unprotected Marketplaces and foreign organized regulated markets, is taken into account,
• Factors related to executing client orders on unprotected Marketplaces,
• Factors related to sending client orders to a foreign intermediary for execution
• Best Market Router technology: IRESS endeavors to employ the most technological advanced BMR technology available relevant to the trading application and execution venue. IRESS is responsible for adjusting their own SOR strategies, utilizes Third-Party SOR’s, and typically uses a spray strategy.
• Provision of client liquidity: Given that a significant portion of liquidity may not be visible on any given marketplace, dark liquidity discovery is an essential mechanism for best execution. Iress BMR supports all existing dark order venues.
• Marketplace access/information: Information from all appropriate marketplaces (including unprotected marketplaces, protected marketplaces, and FORM) are taken into account in accordance with the Best Execution criteria considerations.
• Unprotected Marketplaces: Unprotected Marketplaces are taken into account if that marketplace has demonstrated a reasonable likelihood of liquidity for a specific security relative to the size of the client order.
• Speed Bumps: Marketplaces with Speed Bumps are taken into account if that marketplace has demonstrated a reasonable likelihood of liquidity for a specific security relative to the size of the client order.
• Access dark liquidity: IRESS accesses dark liquidity facilities when market factors indicate a reasonable likelihood of material liquidity for a security in these trading venues.
• Access FORM: IRESS accesses FORM liquidity in a security when market factors indicate this can be accomplished on terms advantageous to the client in the context of both price and other execution factors with considerations given to Canadian marketplace conditions.
• Monitoring order execution quality: HSL performs periodic, systemic reviews of order routing criteria to ensure optimum routing for client orders and by order execution performance against relevant quantitative metrics.
• Personnel: HSL is committed to employing professional and experienced trading personnel capable of evaluating market characteristics and suitable execution strategies in the context of market conditions. Trading personnel are registered with IIROC, where required, and have a responsibility to comply with their continuing educations requirements.
Additional orders handling
• NCIB – Simplifies your ability to meet regulatory compliance when facilitating a NCIB strategy by ensuring orders do not create an up-tick with the NBBO and cancel from the market at a set time so as not to participate with the market on close.
• Market and aggressive limit order protection – Automatically protects from undesired market impact events by converting all market orders to a limit or reprice very aggressive limit orders to set price steps based on a securities specific market conditions. This includes automated special handling for residual volume for all re-priced orders or triggered OSM and OSP orders. This highly configurable module allows start and stop times for each function that determine whether tick thresholds will, or will not, be applied to an order.
• Split volume multimarket execution – Allows you to split passive posting volumes across multiple venues while maintaining trade through protection. Target volumes can be set by percentage across multiple venues, supporting broker and user specific cost and workflow priorities while optimizing fill rates.
• Sweep and cross A single step method to sweep the visible volume, with a percentage cap, up to a target price then cross the remaining (or set to full) volume at the target price. Smart logic will switch this to a normal cross, when applicable, to simplify meeting your regulatory requirement. Clarity of events are all visible in an enhanced order tree layout within the audit trail.
Hours of Operation
Exchanges in Canada offer trading between the hours of 9:30 a.m. and 4:00 p.m., Eastern Standard Time (EST0), Monday through Friday, not including statutory Canadian holidays. Most Alternative Trading Systems (ATS) in Canada offer trading between the hours of 8:00 a.m. and 5:00 PM EST. Client orders placed during normal business hours will be transmitted to the HSL trading staff or trading systems and executed based on the instructions of the client and in accordance with the hours of operation on the market where the order is placed.
For marketplaces that support an opening auction, trade allocation and imbalance/price volatility management methodology may differ. An order received prior to 9:30 a.m. EST will be booked to the pre- opening of the principal listed marketplace for that particular security. Orders may be entered on a marketplace that has offers trading prior to 9:30 a.m EST.
Post-open/ Continuous Auction
Where markets support an opening auction, unfilled orders from the auction will rollover to the post-open market session of the market on which they were entered. New Market and Limit Orders received by HSL during the Post-open session will be routed using a smart order router that will direct the order to the best available market at the time of receipt. Changes to an outstanding order, or a portion of an outstanding order, will be handled in the same capacity as if a new order was received.
Orders received after 4 p.m.
An order received after 4:00 p.m. EST is typically held for transmission until the next business day and will be booked to the pre-opening on the principal listed marketplace. Orders may be entered on a marketplace that offers after-hour trading if specifically directed per client instructions.
In a multiple marketplace environment, certain types of orders may have specific handling implications. Unless otherwise specified, orders will be handled in accordance with the description provided in this document. Duration refers to the lifespan of the order within a trading system.
A Day Order instructs the receiving marketplace to automatically expire the order if it is not executed in the same trading day.
Good Till Date Orders
Good Till Date Orders (GTD) have an order duration that specify that the order remain open until it is either filled or until it expires at a specified date.
A market order is an order to buy or sell a security at whatever prices are available in the marketplace at the time of order entry. Market Orders are therefore used when certainty of execution is a priority over price of execution. Caution should be taken given the different treatment that market orders receive in a multiple market environment. HSL will route market orders through its automated system that examines each available marketplace and enters the order in the market that secures the best price.
A Limit Order is an order for a security at a specific minimum sale price or a maximum purchase price not to be exceeded. A limit order provides control over the execution price but reduces the certainty of execution. If a Limit Order is not immediately executable, HSL will route this order to the marketplace, which in its judgment, provides the Best Execution possibility. These orders will remain until the order is filled, cancelled or expired.
Special Terms Orders
Special Terms Orders are orders with specific terms that are not executable in the regular marketplace. These orders are only booked to the Special Terms Market of the principal listed marketplace, unless they
are immediately executable on an alternative marketplace at the time of entry. Any unfilled portions of the Special Terms Orders will expire at the close of the principal listed marketplace. Note that the use of special terms orders can delay or decrease the chance of execution, as the receiving market must ensure the “special terms” of the order are satisfied prior to executing the order.
Stop Loss Orders
Stop Loss Orders are orders that are triggered when a board lot trades at or through the stop price (trigger price) on the principal marketplace of that security.
Market on Close Orders
Market on Close (MOC) Orders are intended to trade at the calculated closing price of the principal listed marketplace. To participate in the MOC, orders must be received by 3:40 p.m. and can be both Market and Limit MOC Orders. Offsetting MOC Limit orders can be entered to satisfy the imbalance published from 3:40 p.m. until 4:00 p.m. The principal listed marketplace will then calculate the closing price and publish it at 4:10 p.m. There is no guarantee that the MOC Order will be completed. The TSX MOC is an anonymous price facility, so the price and volume information will not be known until after executions have completed.
HSL does not charge marketplace trading fees or pass on marketplace rebates onto clients. However, “Cost- Plus” arrangements may be available to certain eligible clients, under which the client is ultimately responsible for their own marketplace trading fees and rebates.
HSL Compliance meets or connect with IRESS at least quarterly with ad hoc meetings as required (new marketplace, change in liquidity patterns, change in fees, technology, and marketplace events, etc.). The principal purpose of the committee is to ensure the ongoing integrity of HSL’s Best Execution regime.
• Ensure HSL Best Execution Policies remain current in the context of market and regulatory developments
• Ensure order routing logic is consistent between trading applications, where applicable
• Ensure that order routing criteria is consistent with the goal of optimizing client order execution
• Review order routing assignments on a periodic basis to ensure the assignments are consistent with optimized client order execution
• Review Best Execution quality criteria and metrics on an ongoing basis and re-evaluate quantitative and qualitative valuation criteria as required
• Review trading technology to ensure most appropriate applications are implemented
• Review HSL Best Execution Policy and public disclosure statement at least annually and/or after each material change to the trading environment or market structure that warrants a review. Ensure pricing for OTC securities are considered “fair and reasonable”
HSL evaluates order routing based on the criteria noted below. HSL does not take into consideration our ownership or partnership of a marketplace into our routing strategy. It is our philosophy that marketplace liquidity, primarily defined by traded volume, represents the single, best indicator of the potential for superior client order execution. However, HSL believes technology considerations and innovation as well as other factors are an important consideration in determining the most appropriate default order routing criteria. Marketplace liquidity combined with subjective evaluation of factors noted below are used to determine the appropriate order routing destination for individual securities.
Order Routing Criteria:
• Order to trade ratios
• Technology and support
• Broker attribution
• Market making and primary markets
• Costs and rebate models
• Other criteria influencing Retail & Institutional Routing Strategy
o Latency of execution
o Latency of data
o Client preference
o Potential crossing/internalization opportunities
This Policy dictates the diligent pursuit of the execution of client orders on the most advantageous terms reasonably available. Part of this Policy necessitates the execution of client orders at the best price available at the time of execution and based on the client instructions.
Consistent with our Best Execution obligations, HSL endeavors under all circumstances to access visible liquidity on all marketplaces at the best price available at the time of execution. HSL management may invoke “Technical-Help” in the event there are reasonable grounds to believe client executions may be
adversely affected by system malfunctions or excessive latency originating from a marketplace system malfunction, vendor infrastructure, or proprietary systems. When dealing with a marketplace that is experiencing a failure, malfunction or material delay of its systems, equipment or ability to disseminate marketplace data of a temporary or longer-term nature, HSL may rely on “Self-help” in these particular circumstances.
If either “Technical-Help” or “Self-Help” is invoked, the affected marketplace may be removed from existing SOR systems until such time as the cause of the malfunction has been determined and there are reasonable grounds to believe that the identified issues have been resolved. In addition, HSL Compliance will advise the marketplace, IIROC Market Surveillance and any relevant application vendors. HSL will endeavor to limit the impact of “Technical-Help” or “Self-Help” to affected systems and SOR’s with the primary consideration being the preservation of Best Execution on behalf of our clients.
Orders for Canadian and non-Canadian listed equities to be traded on marketplaces outside of Canada may be executed by third party broker dealers (“Third Parties”). Third Parties may execute such orders as either agent or principal. The fees or commissions charged to us by Third Parties for such orders may be reported as a net price.
Third Parties who may execute order flow on behalf of HSL, the following steps are taken to ensure that each Third Party has policies and procedure in place that are reasonably designed to achieve Best Execution for our clients (Third Party Best Execution Policy):
• HSL will perform both an initial and annual review of each Third-Party Best Execution Policy, where applicable, and a determination is made whether it will effectively achieve Best Execution for our clients
• HSL will also perform an ad hoc review of a Third-Party Best Execution Policy, where applicable, should a Third Party undertake a material change to the trading environment or market structure that warrants a review
• HSL will follow up with each Third Party should HSL identify any execution results that are inconsistent with the Third-Party Best Execution Policy
HSL accesses foreign market liquidity in a security when market factors indicate this can be accomplished on terms advantageous to the client in the context of both price and other Best Execution factors with considerations given to Canadian marketplace conditions. Conversions to Canadian dollar currency are processed at current FX rates to ensure that the required conditions are met beneficial to the client.
HSL does not have any agreements regarding the sending of orders outside of Canada.
An aggregate fair and reasonable price will be used for executing over the counter securities (OTC) including fixed income, contracts for difference, and foreign exchange contracts excluding primary market transactions and OTC derivatives with non-standardized contract terms.
“Reasonable efforts” must be made to provide or procure a fair market price for each order under the
circumstances of the prevailing market conditions. Markup/down, commissions, and services charges cannot be excessive. A markup/down refers to remuneration on a principal transaction. It is an amount added and subtracted from the price in the case of a purchases and sale respectively. Commissions and services charges are forms of compensation for agency transitions.
HSL considers a conflict of interest to be any circumstance where the interests of different parties, such as the interests of a client and those of HSL, are inconsistent or divergent. HSL takes reasonable steps to identify all existing material conflicts of interest, and those we would reasonably expect to arise with regards to Best Execution.
The particulars contained herein were obtained from sources which we believe to be reliable but are not guaranteed by us and may be incomplete. This document has been prepared solely for informational purposes only and is not intended to provide financial, legal, accounting or tax advice and should not be relied upon in that regard. The information provided is as of the date hereof and is subject to change without notice.
If you have a complaint about misconduct on the part of any Hampton staff we ask that you send us a letter describing your complaint. You may also make a verbal complaint. In either case we will send you a letter acknowledging your complaint within 5 days of receipt and will respond to you within 90 days. Please address any letters or enquirers to the Chief Compliance Officer at our address located at ‘Contact Us’.